MINUTES OF OFFHAM PARISH COUNCIL MEETING

ANNUAL GENERAL MEETING

 

MINUTES OF THE ANNUAL GENERAL MEETING OF THE PARISH COUNCIL

TUESDAY 10th MAY 2011 AT 7.30PM

WOULDHAM VILLAGE HALL

 

Present:         Cllr K Malkinson (Chairman)

Cllrs D Adams, K Craib, T Fulwell, J Head, j A Parnell, D Parris and R Stone

                   Mrs S Egglesden (Clerk)

In Attendance: Borough Councillors R Dalton and D Davis

County Councillor P Homewood

PCSO J Stoner and PC Wilkinson

Community Warden D Leipnik

 

                                                                                                             

 

 

ACTION

 

1

 

APOLOGIES

There were no apologies.

 

 

 

2

 

SIGNING OF DECLARATION OF ACCEPTANCE OF OFFICE

As this was a new Council, all Members signed the necessary Declaration of Acceptance of Office book, which was witnessed by the Clerk, being the Proper Officer of the Parish Council.

 

 

3.

 

CHAIRMAN’S REPORT

The Chairman’s report for 2010-11 had been circulated to Councillors prior to the meeting. The report is attached as Appendix A.

 

At this point, the Chairman effectively stepped down from the role of Chairman and asked for nominations for the Chairman for the forthcoming year.

 

 

 

4

 

APPOINTMENT OF CHAIRMAN

Cllr Fulwell requested to speak on this item. Cllr Malkinson advised that this agenda item was for nomination of a Chairman only, confirmed by Cllr Homewood. Cllr Fulwell requested confirmation of this.

 

As the outgoing Chairman, Cllr Malkinson sought nominations for the Chairman of the Parish Council. Cllr Parris nominated Cllr Head and this was seconded by Cllr Fulwell. Cllr Stone nominated Cllr Malkinson and this was seconded by Cllr Adams. A vote was sought with 3 votes for Cllr Head and 4 Votes for Cllr Malkinson. Cllr Malkinson was duly elected Chairman of the Parish Council for the year 2011-12.

 

 

 

5.

 

APPOINTMENT OF VICE-CHAIRMAN

The Chairman sought nominations for the Vice Chairman of the Parish Council. Cllr Malkinson nominated Cllr Stone and this was seconded by Cllr Adams. Cllr Parris nominated Cllr Head and this was seconded by Cllr Fulwell. A vote was sought with 4 votes for Cllr Stone and 3 votes for Cllr Head. Cllr Stone was duly elected Vice Chairman of the Parish Council for the year 2011-12.

 

 

 

 

 

 

 

6

 

DECLARATION OF ACCEPTANCE OF OFFICE:

The Chairman and Vice Chairman, prior to continuing the business of the Parish Council, then signed the Declaration of Acceptance of Office, witnessed by the Clerk, being the Proper Officer of the Parish Council.

 

 

7

 

COUNCILLORS DUTIES:

The Chairman asked if councillor were happy with their responsibilities. Cllr Head requested more involvement with footpaths. Cllr Craib requested that she would like to take on a role in due course. It was agreed that the responsibilities of Councillors should remain as follows:-

 

Recreation Ground – Cllr Malkinson

Footpaths – Cllr Stone and Cllr Head

Wouldham Common – Cllr Malkinson and Cllr Head

Village Hall – Cllr Stone, Cllr Malkinson.

Riverside – Cllr Stone

Allotments – Cllr Malkinson

Street Lighting – Cllr Adams as the contact with all councillors responsible for fault reporting

Litter/Cleaning – Cllr Malkinson

Highways – All Councillors

School Governor and Pre School Liaison – Cllr Adams

Parish Website – Cllr Head

Church News – Cllr Parnell

 

 

 

 

 

 

7

 

MEMBERS OF THE PUBLIC:

There were no members of public present.

 

The Annual General Meeting closed at 7.50pm and the normal monthly meeting of the Parish Council continued.

 

 

 

 

 

 

MINUTES OF WOULDHAM PARISH COUNCIL MEETING

 

MINUTES OF WOULDHAM PARISH COUNCIL MEETING

TUESDAY 4TH OCTOBER 2011 AT 7.30PM

WOULDHAM VILLAGE HALL

 

Present:         Cllr K Malkinson (Chairman)

Cllrs D Adams, T Fulwell, J Head, A Parnellj and R Stone

                   Mrs S Egglesden (Clerk)

In Attendance:

Borough Councillors R Dalton and D Davis

County Councillor P Homewood

PCSO J Stoner and PC Beresford

Community Warden D Leipnik

 

                                                                                                        

 

 

ACTION

 

1

 

APOLOGIES

Apologies were received from Cllrs Craib and Parris. 

 

 

2

 

MINUTES

The minutes of the Parish Council monthly meeting held on the 6th September 2011 were proposed by Cllr Stone and seconded by Cllr Adams to be a true record of proceedings. It was agreed that the Chairman should therefore sign the minutes. 

 

 

3

 

MATTERS ARISING FROM THE MINUTES

Members agreed that any matters arising from the minutes would be dealt with under the appropriate heading, as the meeting progressed through the agenda. 

 

 

4

 

DECLARATIONS OF INTEREST

There were no declarations of interest.

 

 

5

 

POLICE & COMMUNITY WARDEN’S REPORT

The police report had been circulated to Councillors prior to the meeting. There had only been 2 crimes on the report this month. Cllr Adams asked for an update on the fraud case at the school and PCSO Stoner agreed to get an update from colleagues.

 

Community Warden Leipnik reported on: -

·         Valley of Visions Strategic Meeting – the project finishes in March 2012. Part of the project involved working with the Police and as a result there had been a decline in the amount of illegal off-road vehicles.

·         Proposed meeting with Jill Harris (VOV) regarding the ‘Back to the future’ project with school, starting in November.

·         ‘Love where you live project’, starting with a litter pick on 7 November at Wouldham Common.

·         There has been a small amount of flytipping along Common Road on the tarmac side, which has been reported.

·         CW Leipnik has regularly checked Hall Road for flytipping and cutting of the fence. He also had a meeting with the Trenport Conservation Officer, Terry Venn, regarding village issues on their land.

 

It was noted that Pilgrims Way had been litter picked this morning and tyres had been picked up off a farmer’s field.

 

Cllr Dalton advised that at the Parish Partnership meeting last month, it was suggested that CW Leipnik would be the lead person in this area for various projects in the pipeline. CW Leipnik confirmed that this would come under ‘Love where you live’, with such projects as looking at the recycling area. It was agreed that CW Leipnik would consult with the Parish Council with any plans for the recycling area in light of the recent new village hall plans, which could include relocating the current recycling area.

 

PCSO Stoner, PC Beresford and CW Leipnik left the meeting at 7.50 pm.

 

 

 

PCSO Stoner

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

6

 

BOROUGH COUNCILLORS REPORT

Cllr Davis reported that a successful ASB meeting had been held last month although there were not any Wouldham concerns. A flooding meeting has been arranged for tomorrow which the Chairman will be attending.

 

Cllr Dalton reported that he had received confirmation from Gill Fox at TMBC that the Parish Council’s Community Enhancement Fund application for the Village Hall gate had been received and he had endorsed the application. MP Tracey Crouch has received numerous letters from constituents concerned about the local broadband situation and has written to KCC to find out about the funding allocated to the Kent and Medway area for an upgrade. Wouldham and Burham are out of scope for the Broadband Delivery UK funding but may get FTTC (fibre to the cabinet) in December 2011.

 

 

 

 

 

 

 

 

 

 

 

7

 

COUNTY COUNCILLORS REPORT

Cllr Homewood reported that recommendations from the Boundary Commission will not become law until Spring 2012 and this is still in the consultation period. This will be looked at in future every 4/5 years.

 

KCC has produced a document on legal guidance for Councils for its transparency regarding all data, including declaring invoices over £500. Parish Councils may have to look to follow suit with this.

 

The Clerk asked Cllr Homewood for an update on the 2 Highway fund applications for the Engineers report for the access road and the railing along Wouldham Common, Hill Road. Cllr Homewood confirmed that the fund will be repeated for next year but these 2 applications were unsuccessful this time round. He requested the applications to be resubmitted with new dates to try again for funding this year. It was agreed that the Clerk would forward the information again to Cllr Homewood.

 

 

 

 

 

 

 

 

 

 

 

 

 

Clerk

 

8

 

MEMBERS OF THE PUBLIC

No members of public present.

 

 

 

 

9

 

PLANNING:

Planning applications considered and commented upon, by Planning Committee:

TM/11/02442/FL – single storey extension to rear at 7 Ravens Knowle. The application had been submitted under no. TM/11/01653/FL but had then been withdrawn. The application has not changed, therefore there were no objections to the application.

Planning consents issued: None to report.

Planning applications refused: None to report

Other Planning Issues: None to report.

 

 

 

 

 

 

 

 

 

10

 

STREET LIGHTING:

No new lights to report apart from the on-going problems with the Russet Home light outside 23 Hall Road. The Chairman requested that Cllr Adams, as well as the Clerk, are copied into all streetlight faults that are reported.

 

 

 

 

11

 

HIGHWAYS & VERGES

The Chairman advised that the potholes at the far end of Hall Road had not been marked up by KHS. It was agreed that the Clerk would add these to the portal.

 

 

 

Clerk

 

 

12

 

FOOTPATHS/PROW

Cllr Stone reported that PROW has indicated that there might be money available for 2/3 additional footpath cuts. So far MR1 and MR9 had been suggested. It was agreed that the Clerk would add MR179 to the list. Cllr Head requested to be copied into all footpath correspondence.

 

Cllr Head asked if MR15 was being cut and it was agreed that the Clerk would look at the cutting schedule for this path.

 

The Chairman advised that Cllr Adams and Stone would be installing 2 way-markers on the permissive footpath to the rear of Oldfield Drive, supplied by PROW, but the arrow markers would have to the be white and not yellow to indicate it is a permissive footpath. Also the maintenance would need to be looked at by the Parish Council although the farmer had recently cut the field including the path. The only problem area is the start of the path, on the land next to 1 Oldfield Drive, which Trenport had agreed to maintain.

 

The missing railing by the kissing gate at the top of MR9 was discussed. PROW has agreed that they installed the railings but will only replace the missing railing if the quad bikes are still a problem here. It was agreed the Parish Council would monitor the situation. Any new railings would be concreted in place this time.

 

 

 

Clerk

 

 

 

Clerk

 

 

 

 

 

 

 

 

 

 

 

All

 

13

 

ALLOTMENTS

Anne Marr had advised the Chairman that an allotment holder had given up an allotment plot but had kept a copy of the key and had asked for the Parish Councils what could be done. It was agreed that there was not anything that the Parish Council could do about this.

 

There still hadn’t been a response from Trenport regarding the request for a rent reduction for the allotments. The Chairman agreed to look into this.

 

 

 

 

 

 

 

Chairman

 

14

 

WOULDHAM COMMON

Cllr Head suggested that an end of year cut on the Common is carried out now and it was agreed to advise the Parish Council’s Contractor of this as it has already been budgeted for in the maintenance schedule. It was also agreed to ask the contractor to remove the bottles from the fire pit area.

 

Cllr Head reported that a repair had been made to the bench with a metal plate screwed onto the sawn area. The Chairman confirmed that the Parish Council had not organised a temporary repair. The new slats have now arrived and we were waiting for the contractor to replace the top slat only, keeping the second slat as a spare.

 

 

 

Clerk/

Chairman

 

15

 

VILLAGE HALL

Cllr Stone reported on the Village Hall Committee meeting held last month along with the users. The rent had been looked at and a slight increase had been agreed to Jellybeans rent, although not for Brownies/Guides due to dwindling numbers. Cllr Stone had made a temporary repair to the Village Hall gate and a grant had been applied for a new gate. This would include a self closer. A Zumba fitness class had a month trial in September and had confirmed it wished to continue with a block booking arrangement.

 

The Chairman advised that the next New Village Hall Steering Group meeting would take place on 14th October.

 

 

 

 

 

 

 

 

 

 

 

16

 

RECREATION GROUND

The Chairman reported that the toddler swing seat had been repaired. One of the old railings on the far side of the recreation ground had been repaired as it was lying across the footpath. The gate on this fence line had also been taken of its hinges and was left laying in the hedge so a decision had been made to remove it as it is always left open.

 

The gate in the Knowle Road side of the railings needs adjusting and the Chairman advised that the fencing contractor would look at this small job when installing the railings on the common as the cost to the Parish Council would then be minimal.

 

 

 

 

 

17

 

FINANCE

General: The Chairman informed the Council that as the minimum wage had increased from 1/10/2011, the Clerk would inform Ms Harmer, the litter picker, that it had been agreed that she could invoice the Parish Council at the new rate.

Financial Statement – September 2011 : This had been circulated to councillors prior to the meeting. The Chairman verified and signed the bank statements.

Bank Position as at 30/09/11

Current Account £100.00

Reserve Account £28,337.56

Building Society £10,290.50

 

Income for September 2011

07/09/2011

TMBC

2nd Half of Precept

12468.00

 

Cheques signed at the meeting

2660

Sarah Egglesden

Salary/ Expenses Sept 11

837.09

2661

J Harmer

Litter Duties – sept 11

189.76

2662

HMRC

Tax & Ni x 3 mnths

587.24

2663

Lloyd Hunt Associates

Final Invoice – V. hall Application

864.00

2664

SJS Property Management

Allotment Rent

330.00

2665

Glasdon

Bench Slats

66.86

2666

E.ON

Unmetered streetlighting

23.49

2667

Burham & Wouldham Church Fund

Parish Magazine x 3

50.00

2669

Wouldham V. Hall

Hire of hall x 3

30.00

2670

Burham & Wouldham Church Fund

Cemetery Maintenance/grant

894.00

 

The following cheques were signed for the Village Hall Management Committee.

100682

Gary Playford

Cleaning Contractor

90.00

100683

Thameside Fire Protection

Annual Inspection

52.14

100684

Absolute Pest Control

Pest Control

90.00

100685

KCC Supplies

Paper towels/toilet rolls

46.76

 

 

Clerk

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

18

 

SPECIAL ITEMS

Items for the Church Newsletter – In Cllr Craib’s absence, it was agreed that the Clerk would write the newsletter for this month. It was agreed to mention the Vicar retiring in November.

Queen’s Diamond Jubilee – The Chairman advised that 2 donation requests for jubilee coins had been received from Jellybeans and Wouldham School. Jellybeans had been looking at coins at a cost of £1.99 for 40 children. The school were looking for £300 or a contribution towards this. The Chairman suggested that the Parish Council makes a donation of £80 to Jellybeans and £220 to the School. Councillors all agreed to this.

 

Cllr Parris had circulated an email prior to the meeting regarding potential jubilee celebrations in the village. The Chairman asked Councillors to look at the following:-

·         Come up with ideas for the celebration

·         Look at what it might cost

·         Who might organise this

 

All ideas are to be emailed to the clerk so we can look at the ideas next month. Cllr Adams suggested we put something in the Parish Magazine asking residents how they want to celebrate the jubilee. Councillor agreed to this and it was also agreed that all residents’ suggestions should be emailed to the Clerk.

 

The Chairman also confirmed that the cost of any celebration would have to be looked at in the precept for next year at the December precept meeting.

 

The Jubilee beacons were discussed and the Chairman reported that he had approached the Church to see if they would be interested in having a beacon in the Church tower. The cost for this would be £310 and the TMBC Community Enhancement Grant could be applied for to fund this cost. Several Councillors expressed a preference for a basket type beacon on Wouldham Common. The feasibilities of this were discussed:- manning the site, accessibility, cost. It was agreed that the Clerk would circulate the website details on the information for both types of beacons to all councillors to look at. The beacon would have to be ordered and registered by March 2012 and the grant applied for by February 2012.

 

 

 

Clerk

 

 

 

 

 

Clerk

 

 

 

 

 

 

 

 

 

 

All/Clerk

 

 

 

 

 

 

 

 

 

 

 

Clerk

 

19

 

CORRESPONDENCE LIST: The list of correspondence received and letters sent during the last 2 months had been circulated to all councillors prior to the meeting.

 

 

 

20

 

 

DATE OF THE NEXT MEETING: The next meeting will be held on Tuesday 1st November 2011 at 7.30 pm.

 

 

21

 

 

COUNCILLORS/CHAIRMAN/CLERK

The Clerk asked Councillors who would be available to attend the Church on Remembrance Sunday – 13th November, to represent the Parish Council and lay the wreath. Cllr Head volunteered to attend, also suggesting that Cllr Parris might like to attend with her. The Chairman advised that he would be able to attend the service. The Clerk would pass on the details for the collection of the wreath.

 

The Chairman reported on a meeting he had with Richard Hall of Trenport last week to express to him that both Burham and Wouldham Parish Council’s want to get involved in the Peters Pit development and to have an input. He also mentioned about the plans for the building of the new village hall and the possibility of looking to Trenport for a donation towards this. Richard Hall indicated that Trenport would be delighted to work with both the Parish Councils, as this would have mutual benefits to both parties. The Chairman advised that the next stage would be to get Trenport together with Burham and Wouldham Parish Council representatives so both Councils are aware of what is happening here.

 

There being no further business to discuss the meeting closed at 9.10 pm.

 

 

Cllrs Head & Parris, Chairman and Clerk

 

 

 

 

 

 

 

 

 

 

 

 

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