MINUTES OF OFFHAM PARISH COUNCIL MEETING

MINUTES OF WOULDHAM PARISH COUNCIL MEETING

TUESDAY 7TH SEPTEMBER 2010 AT 7.30PM

WOULDHAM VILLAGE HALL

 

Present:         Cllr K Malkinson (Chairman)

Cllrs D Adams, J Head, T Fulwell, K Savagej , and R Stone

                   Mrs S Egglesden (Clerk)

In Attendance: Borough Councillor R Dalton

PCSO Stoner

Community Warden D Liepnik

1 Member of Public – 7.40 pm to 8.20pm

 

                                                                                                             

 

 

ACTION

 

1

 

APOLOGIES

Apologies were received from Cllr Parnell and Borough Councillor Davis.

 

 

 

2

 

MINUTES

The minutes of the Parish Council meeting held on the 6th July 2010 were proposed by Cllr Stone and seconded by Cllr Adams, to be a true record of proceedings and it was agreed that they be signed by the Chairman.

 

 

 

3

 

MATTERS ARISING FROM THE MINUTES

Members agreed that any matters arising from the minutes would be dealt with under the appropriate heading, as the meeting progressed through the agenda. 

 

 

 

4

 

DECLARATIONS OF INTEREST

Cllr Head declared a personal and prejudicial interest in any issue that arose relating to grounds maintenance work within the parish. She also declared a personal interest in items relating to the Tramway and the Allotments. The Chairman declared a personal and prejudicial interest in any issue that arose relating to Lafarge.

 

 

 

5

 

POLICE & COMMUNITY WARDEN’S REPORT

The police report had been circulated to Councillors prior to the meeting. PCSO Stoner reported that a resident in the High Street had contacted her for an update on the proposed bollards. The Clerk advised that she had emailed the resident with an update. The police are aware of the problems associated with the Watermans Arms and the ASB there. There is an ASB meeting on 10/9/10, which the Chairman is attending.

Community Warden Liepnik reported on the bag and flag day in August. 40 bags were collected on the recreation ground compared to 198 previously. However, Hall Road was just as bad as before with 99 bags collected in 100 yards even though a dog bin had been provided here.

 

The Warden along with PCSO Stoner, PC Wilkinson, PCSO Honeysett and the Parish Council Chairman met last month to decide on the winner of the children’s painting for the ‘stranger Danger’ campaign.

 

PCSO Stoner and the Community Warden left at 7.35 pm.

 

 

 

 

 

6

 

BOROUGH COUNCILLORS REPORT

Borough Councillor Dalton had nothing new to report.

 

 

 

7

 

COUNTY COUNCILLORS REPORT

Nothing to report.

 

 

 

8

 

MEMBERS OF THE PUBLIC

There were no members of public at the meeting.

 

 

 

 

 

9

 

PLANNING:

Planning applications considered and commented upon, by Planning Committee:

TM/10/01902/FL – swimming pool and solar panels at Squires Hall, Starkey Castle Farm, Wouldham – No objections

TM/10/02020/FL – conversion of detached garage to habitable living space at 3 Meadow Way, Wouldham – this application does not meet the parking criteria and concerns were raised that if the application is successful, it might set a precedent.

(a)                Planning consents issued:

TM/10/01603/FL – single storey side and rear extension, loft conversion and associated front and rear dormers and front balcony, being an amendment to consent reference TM/10/00429 at 14 Trafalgar Close, WouldhamGranted permission.

 

TM/10/01902/FL – swimming pool and solar panels at Squires Hall, Starkey Castle Farm, Wouldham – Granted Permission

 

(b)                Planning applications refused: None to report

(c)                 

Other Planning Issues: Cllr Head requested that Cllrs Parnell and Stone included everyone on the Planning Committee in their planning responses to the Clerk.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

10

 

STREET LIGHTING:

There were not any street lighting problems to report this month. Cllr Adams raised a suggestion of looking into reducing rural overnight street lighting from a ‘green’ aspect. Cllr Dalton suggested that if the Parish Council had any strong views regarding this, they should let Cllr Adams know and then the Parish Council could raise their views at a Parish Partnership meeting.

 

 

 

11

 

HIGHWAYS & VERGES

The Clerk advised that the land at the junction of School Lane and Oldfield Drive belonged partly to KHS and the majority to the school. There were 2 small areas’ where ownership is still unknown and the school is looking into this. It was agreed that the Clerk would ask Highways to look at a further area in Oldfield Drive as the Highways Definition search may not have gone this far.

 

The clerk reported a number of broken and loose drain grinds in Oldfield Drive to KHS, but had been told that these are not KHS’s responsibility as they are behind the pavement. It was agreed that the Clerk would contact the management company, RMG.

 

The Clerk had circulated the cutting schedules to councillors prior to the meeting. As there were not any set dates for cutting, only set periods, it was agreed to leave this and see if cuts were required at the time.

 

The Clerk reported that she intended to go to the Highway’s Seminar on 27 October.

 

 

 

 

 

 

Clerk

 

 

 

Clerk

 

 

 

 

 

 

 

Clerk

 

 

 

12

 

FOOTPATHS/PROW

Cllr Head asked when the kissing gates would be installed on MR6 as there is still a quad bike problem here. The clerk reported that PROW is carrying out the work here in September.

 

Cllr Head reported that the work is currently being carried out in Hill Road. It was agreed that Cllr Dalton would speak with Cllr Homewood regarding the work continuing along the part of Hill Road from Keepers Lodge to Common Road

 

 

 

 

 

 

 

 

Cllr Dalton

 

13

 

ALLOTMENTS

Cllr Head reported that there is an unofficial website on the allotments which claims that hose pipes are put up into the air to run up the water bills. There is not any evidence that this is actually happening.

 

 

 

 

 

 

14

 

WOULDHAM COMMON

There was not any further progress with the easement to report.

 

 

 

15

 

VILLAGE HALL

Cllr Stone had arranged for an electrician to provide an electricity certificate for the hall and he would also fix any problem heaters. The remaining grant money would be used for this. The peeling varnish patch on the village hall floor had been re-varnished during the summer holidays.

 

 

 

 

 

 

16

 

RECREATION GROUND

The Chairman reported that 3 pieces of fitness equipment had been purchased using the £3000 COMMA grant money and they were currently with MCL waiting to be installed this month.

 

The Teen Shelter was being refurbished this week, paid for by Cllr Homewood’s Member grant.

 

Cllr Fulwell reported that a spring problem with the pedestrian gate into Knowle Road. It was agreed that the clerk/Chairman would contact a fencing contractor to get this repaired.

 

The Chairman reported that 2 new ‘no dog’ signs were being made for the children’s play area.

 

The Clerk reported that the ROSPA inspection had been done but the report has been delayed due to Inspector problems at ROSPA.

 

 

 

Clerk

 

 

 

 

 

 

Clerk/

Chairman

 

 

 

17

 

FINANCE

General – Annual Return – The clerk had contacted the Audit office as she had not received the annual return yet. They confirmed that the return has been signed by the Audit Office.

 

A VAT claim has been submitted for £1650.36.

 

The Clerk will be attending the KALC Financial Conference on 25th September.

 

Financial Statement – Sept. 2010: This had been circulated to councillors prior to the meeting. The Chairman verified and signed the bank statements.

 

Bank Position as at 31/08/10

Account £100.00

Reserve Account £27,529.37

Building Society £10,289.98

 

Income for July/August 2010

30/06/10

Nationwide

Interest

0.51

30/06/2010

Natwest Reserve

Interest

3.30

8/07/2010

KCC – VOV Grant

Clearance work

4850.00

16/07/2010

KCC Members Grant

Teen Shelter refurb.

2614.00

09/07/2010

KCC – VOV Grant

Artwork & benches

1359.16

16/07/2010

KCC – VOV Grant

Panel & Installation work

4975.00

23/07/2010

COMMA Grant

Gym Equipment

3000.00

Cheques signed:

 

2549

Fresh Air Fitness

Gym equip. - deposit

800.62

2551

Sarah Egglesden

Salary & Expenses

1047.96

2552

J Harmer

Litter Duties Aug 10

201.07

2553

HMRC

Tax & NI

102.99

2554

KALC

New SO Book

25.00

2555

Fresh Air Fitness

Gym Equip. - balance

2401.84

2556

Came & Company

Insurance Rnl

2964.89

2557

KALC

Finance Conference

70.50

2558

J Head

Photo Exhib. Expenses

25.63

2559

B&W Church Fund

Church Mag – Apr /Sept

100.00

2560

SJS Property M/ment

Allotment Rent – 6mths

323.13

SO

EDF

street lighting

52.82

 

The following cheques were signed for the Village Hall Management Committee:

 

100636

Southern Water

Water rates

78.84

100637

KCC Supplies

Cr taken in error

11.16

100638

EDF

electricity

170.84

100639

J Harmer

Village hall duties – Aug 10

200.00

100640

K Malkinson

Window cleaner expenses

7.00

 

 

 

 

 

 

 

 

Clerk

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

18

 

SPECIAL ITEMS

Items for the Church Newsletter – It was agreed that the Clerk would write the newsletter this month in Cllr Parnell absence. Cllr Head asked for the photo exhibition dates to be included.

 

Knowle Pit/Quarry – The Chairman reported that as it had been difficult to co-ordinate a meeting with Mike Bax and the Trustee’s of the Maths School, he has requested a copy of Heads of Terms for the Parish Council to look at. Cllr Head raised a concern regarding this, explaining that she felt funding should be look at first to establish the length of the lease required. Cllr Stone explained that this is starting point for further discussions and it has not yet been agreed to go ahead with a lease for the pit. He also confirmed that we are not working to Lafarge’s end of year deadline and it is the Parish Council’s job to make sure that taking on a lease would be beneficial to the village and not a ‘white elephant’.

 

Donation to the village in memory of a resident: The clerk had received a letter from the daughter of a former resident of the village, Freda Smith. The family would like to make a donation to the village in the form of a bench or anything that the Parish Council felt that the village required, with a small plaque in memory of Freda.

 

Cllr Head suggested either a bench near the church or a new notice board at the village hall. As the parish council were not sure of the amount of the donation, it was agreed that the clerk would discuss this further with the family in order that the Parish Council would have an idea on the amount of the donation and could then decide on what the money could be used for.

 

 

 

Clerk

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Clerk

 

 

19

 

CORRESPONDENCE LIST: The list of correspondence received and letters sent during the last two months had been circulated to all councillors prior to the meeting.

 

The Clerk had been asked to bring to the attention of the Parish Council a letter from resident, Gill Goode along with a petition with 100 signatures requesting the resignation of the Chairman following his recent drink driving conviction. This had been circulated to councillors prior to the meeting.

 

Cllr Head asked for it to be minuted that she had requested that the Chairman did not attend the ASB meeting on 10/9/10 as she felt his conviction was ASB. The Chairman declined her request as his conviction was not ASB, but agreed to ask members at the ASB meeting if they felt he should step down as the Parish Council representative at this meeting.

 

After much discussion, it was agreed by the majority of councillors that the Chairman’s conviction was irrelevant to his Parish Council work, he was not on Parish Council business at the time of the offence, the petition represented less than 10% of the village and therefore he should continue as Chairman. It was decided that this would not be put on the next agenda and therefore this matter would not be discussed at any further Parish Council meetings.

 

Cllr Fulwell asked for it to be minuted that he feels that this is a matter for the Chairman’s conscience.  

 

 

 

 

 

 

 

 

 

 

 

Chairman

 

20

 

 

DATE OF THE NEXT MEETING: The next meeting will be held on Tuesday 5th October 2010 at 7.30 pm.

 

21

 

COUNCILLORS/CHAIRMAN/CLERK

 

Cllr Adams asked if the VOV sculpture was being rebuilt. The Chairman confirmed that it was, but we have not received a date as yet for the work.

 

Cllr Adams also reported that Village signs need to be washed, as they are very dirty. The Chairman agreed to arrange for a handyman to carry this out.

 

Cllr Adams asked the Clerk if there was any news on looking into the underground cabling. The Clerk advised that Kent Downs would be visiting the village to look at the area for suitability but had not heard if this had happened as yet but would contact them for an update.

 

Cllr Savage reported that the edge of the village sign is peeling and he would tidy this up.

 

Cllr Fulwell asked if any progress had been made with his request for steps at the end of footpath MR179. The clerk reported that the handrail would be put in place this month, but PROW had advised that there is not any budget left for steps here due to other work being carried out in the village this year. Cllr Fulwell requested that the Parish Council look into a barrier being placed on the pavement at the end of the footpath, then the Highway’s grant maybe applicable. The Chairman agreed to speak with Cllr Homewood regarding this when speaking with him on other Highway grant requests.

 

The Chairman reported that Jo Savage is currently designing the interpretation panel for the Ferry steps location. A meeting was held last week with Jennifer Smith (VOV) the chairman, clerk and Jo to look at the design.

 

The Chairman also reported that he is looking into the 25 ‘Free Trees’ offer from KCC with the Clerk as these could be used to mark the start of the Community Trail footpath on MR1.

 

There being no further business to discuss the meeting closed at 8.50 pm.

 

 

 

 

 

 

Chairman

 

 

 

Clerk

 

 

 

Cllr Savage

 

 

 

 

 

 

 

Chairman

 

 

 

 

 

Chairman/Clerk

 

 

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