WOULDHAM PARISH COUNCIL
Monthly meeting of Wouldham Parish Council on 7th July, 2009.
Present: Mr K Malkinson (Chairman) Mr. D Adams, Mr T Fulwell, Mrs J Head,
Ms A Parnell, Mr K Savage and Mr. R Stone
In Attendance: Mr P Homewood (County Councillor)
Mr R Dalton (Borough Councillor)
Mr D Davis (Borough Councillor)
PCSO C. Honeysett (Police)
Lois Burgess (Supervisor of PCSO’s)
Mr. M J Ross (Clerk)
There were no members of the public present.
1. APOLOGIES: There were no apologies for absence. Action by
asked for an amendment pointing out that he had not agreed with the
submission of the Annual Return to the Audit Commission. Accordingly this
was amended and the minutes were then proposed by Cllr. Adams and
seconded by Cllr. Stone, to be a true record of the proceedings and it was
AGREED that they be signed by the Chairman.
any matters arising from the minutes would be dealt with under the appropriate
heading, as the meeting progressed through the agenda.
in any issue that arose relating to grounds maintenance work within the parish.
She also declared a personal interest in items relating to the Tramway and the
reported the crime figures on behalf of the Police. The figures covered the
period 02/06 – 06/07, during which time there were 5 crimes reported. These
were 1 theft miscellaneous, 1 possession of a controlled drug, 1 criminal
damage, 1 theft of a m.v. and 1 burglary of a dwelling. There were no other
issues raised under the Police item and PCSO Honeysett and Lois Burgess left
after this item.
the ANL application for an extension of time and advised that there had been a
leaflet drop in all 3 villages. The consultation was now closed for objections.
An instance of tailgating by a lorry driver, had resulted in him being sacked
But, apart from this, it had been indicated that the driving standard of lorries
was exemplary. The matter was now awaiting the decision of KCC as to
whether to refer the matter for the officers to deal with or to bring the matter
Borough Cllr. Dalton reported that he had been advised that PCSO Caroline
Honeysett was being relocated to part of another district, for operational
reasons. It was understood PCSO Alan Newby would replace her and would
take up his duties on the 27th July, 2009.
Councillor Homewood and congratulated him on his election.
Mr Homewood reported that he had 2 grant amounts to deal with. A £10,000
Members Grant and a £25,000 Highways Grant (a pilot scheme for 2 years).
Applications for a Highways grant must be submitted by the end of October but
applications for the Members Grant could be later.
8. MEMBERS OF THE PUBLIC: There were no members of the public present.
i. Upper Nashenden Farm-Variation to approved application-Conversion
of redundant barn, etc.: No comments
ii. 1 Meadow Way-single storey side extension: No comments
iii. ANL Application for Extension of time-The PC feel strongly
that the original application was on a compressed time frame due to
deadlines imposed by DoE. Now all of a sudden the time frame can
be stretched for another year and the PC are of the opinion that a completely
new application should be sought from ANL rather than the current request to
extend the consent. This would leave the way clear to give consideration to
the matter in the light of an improved local road structure, associated with the
Peters Village development, that hopefully will take place within the reasonably
(b) Applications approved:
i. 1 Meadow Way-Single Storey side extension
(c) Applications refused:
There were no planning applications refused this month.
(d) Other Planning Issues:
There were no other planning issues this month.
10. STREET LIGHTING: Cllr. Adams reported that there were no outstanding
issues. However, Members discussed the matter of posting notices on
street lights and AGREED that TMBC should be approached to suggest that Clerk
when litter picking gangs were in the area they should be asked to remove all out
of date notices.
11. HIGHWAYS & VERGES: The re-positioning of the bollards outside the
houses in Wouldham Court was still an outstanding issue and despite the
fact that this was a fact, KHS had not put it on the list of outstanding works.
It was suggested the County Cllr. Homewood might be able to pursue the matter.
12. FOOTPATHS/PROW: Cuts were due to be done during July with some
already done. Attention was drawn to the fact that MR1 was in need of more
than a single cut and it was AGREED that the Clerk should write to David Clerk
Munn of KCC PROW Office advising that the PC would like to take up his
offer of finding money for additional cuts and arrange these for MR1.
County Cllr. Homewood could also assist in this matter.
It was also pointed out that there is a gap in MR1 between KCC’s area of
responsibility and that of Medway Council.
It was AGREED that the Clerk should write to both parties asking if
consideration could be given to trying to complete the route of MR1 by Clerk
acquiring the land necessary to create a complete MR1.
13. ALLOTMENTS: Water charges were an issue that needed to be resolved and
Clerk advised that he was in contact with SE Water in this connection. Clerk
The Clerk also advised that the Allotment Assn. had reported that there were 3
Plots on ‘improve it or lose it’ notices and there were currently 8 people on the
waiting list with some being allocated plots in the near future. There had been
problems with one of the standpipe taps which has been temporarily repaired
and all other plots, other than those on warning notices, being worked to an
14. WOULDHAM COMMON: The Clerk reported an email received from a
resident regarding the possible provision of a fire pit but who seemed to
think this was going to be on the Recreation Ground rather than the Common.
It was pointed out that this was only a suggestion at this stage and there were no
specific plans to create a fire pit.
Cllr. Head reported a meeting with representatives of EDF Energy in regard to
the easement they were taking on the Common. They were querying the
bottom boundary and whether there were any adjustments needed on the PC’s
land or Mr. Wharton’s. It was concluded that the £1,000 agreed would stand
but that if there was a need to go further on the PC’s land this figure may be
The Clerk stated that Cllr. Head had found an old notice relating to the Common
and that tipping was prohibited. It was in need of some attention but could be
mended and put up and Members AGREED that this should be carried out. Cllr. Head
15. VILLAGE HALL: The Chairman of the VH Management Committee,
Cllr.Stone, reported that there was a need to replace the curtains within the VH
but.the Management Committee did not have sufficient funds to purchase these.
Members AGREED that prices should be obtained for their consideration. Clerk
It was suggested that it might be worth considering the provision of a parking
Bay at the front of the VH and it was AGREED that the Clerk should make Clerk
enquiries of KHS to ascertain their reaction to such a suggestion.
16. RECREATION GROUND: It was reported that the hardcore for filling the
holes in the car park, had been delivered and Cllr. Stone undertook to carry out Cllr. Stone
the filling works as soon as possible.
The Chairman advised members that Fawns Recreational Services, who provided
much of the play equipment on the Recreation Ground, had carried out a survey
of all the equipment and had confirmed that repairs and maintenance work on
a list of items, which the Clerk had, was necessary and would cost £5,389.67.
It was pointed out that TMBC were holding a commuted sum for maintenance
work to play equipment, from the 106 Agreement relating to the Wilcon
development and Members AGREED that the Clerk should make application to Clerk
TMBC for authority to arrange for this maintenance/repair work to be carried out
in the knowledge that the cost would be met from the commuted sum.
The Clerk reported that having made enquiries of TMBC, in regard to the
Renewal of the outline planning consent for a building on the Recreation Ground
car park, he had been advised that it was necessary for the PC to submit a new Clerk
application and he was currently preparing this for submission before the expiry
of the existing consent on the 28th July.
17. FINANCE: (i) General: There were no general issues to be discussed.
(ii) Bank Position: Income for Month – £1,369.64
Current Account - £9,545.63
Savings Account - £18,912.75
Building Society - £10,282.66
(iii) Accounts for Payment:
Street Lighting - Electricity supply June, 2009
Water Supply to allotments
Lloyd Hunt Associates
Final part of fee for access road project
All Saints C of E Primary School
Grant towards school activities
Wouldham Guides & Brownies
Grant for activities
M J Ross
Sal: 768.75; Rent: 150.00; Exp: 43.52; Imp: 13.81
Litter duties-June, 2009
Purchase of 1 copy of Arnold Baker’s Local Gov. Adm
All the above accounts were passed for payment.
(v) Grants: There was nothing to report this month.
18. SPECIAL ITEMS: (i) Items for Church News: It was AGREED that the crime
figures, the fact that it appeared someone was mistaken over the fire pit, which
was only a suggestion for the Common and not the Recreation Ground and draw Clerk
attention to the Parish Council’s website, which is now well developed,
together with anything else the Clerk may deem appropriate. It was pointed out
that there was no Parish Magazine published this month but that these items
would appear in one for publication in September.
(ii) Appointment of Clerk to the Parish Council: The
Chairman reported that the interview panel had now carried out interviews with
all 5 candidates selected for interview. Their conclusions, as set out in the
summary previously circulated via email, were that Sarah Egglesden should be
offered the appointment. Members accepted this recommendation and
AGREED that she be offered the appointment and in this connection be Clerk
designated an authorised signatory on the Parish Council’s bank accounts. The
terms of the appointment would be reported to the next meeting.
19. CORRESPONDENCE: The list of correspondence received during the
month had been circulated to Members. Cllr. Fulwell suggested that the Clerk
should provide a list, not only of all correspondence received during the month,
but also one of outgoing correspondence that the Clerk has written in the name
of the PC. This was proposed by Cllr. Fulwell and seconded by Cllr. Head.
Members voted with 4 in favour of the proposal and 3 against. Therefore, with
effect from the next meeting, the Clerk will provide a list of all letters written on Clerk
behalf of the PC.
20. DATE OF NEXT MEETING:The next meeting will be on 1st September, 2009.
21. COUNCILLORS/CHAIRMAN/CLERK: Cllr. Adams asked about Knowle Pit
and Cllr. Stone advised that he had been in touch with Mike Bax, the Agent and
it appeared that the Maths School were unlikely to consider disposing of the Pit until
such time as they required planning consent.
The other issue raised by Cllr. Adams was in relation to Diary Warf and it’s possible Action by
reinstatement. Members suggested that the Clerk should ask Lefarge if they had any
plans for the Warf. Clerk
Cllr. Head suggested that KHS should be advised that the PC envisaged that the PC’s
contractor would undertake all the grass cutting and it would not be a situation of ‘as
well as’ the PC’s contractor.
Cllr. Savage enquired about the Traffic Management Scheme and Members
suggested that the Clerk should approach Julian Cook of KHS to ascertain when
the Final Audit Report would be available. This query is made in the light Clerk
of several accidents that have occurred.
Cllr. Parnell asked about the reinstatement of the bench on the green opposite
the shop and was advised that Dennis Worcester had to shape the ends and drill
holes and re-fix the ends and the bench could be installed.
Cllr. Fulwell asked about the replacement of the panel of railing from the
Recreation Ground and it was confirmed that Headland would be asked to Clerk
The Clerk reported that he had arranged with the KCC Centre for Kentish Studies at
County Hall, to place minute books of the PC for the years 1996 –2003 with them for
There being no further business to discuss, the meeting closed at 9.45pm
Signed as a correct record of the proceedings.
Date: 1st September, 2009. Chairman……………………….
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