WOULDHAM PARISH COUNCIL

WOULDHAM PARISH COUNCIL

 

Monthly meeting of Wouldham Parish Council on 2nd June, 2009.

 

Present: Mr K Malkinson (Chairman) Mr. D Adams, Mr T Fulwell,

Ms A Parnell, Mr K Savage and Mr. R Stone

 

In Attendance: Mr R Dalton (Borough Councillor)

Mr. D Piepnick (Community Warden)

Mr. M J Ross (Clerk)

 

There were no members of the public present.

 

  1. APOLOGIES: Apologies were received from Counillors Davis and Head,

together with those from County Cllr. Rowe and Borough Cllr. Davis. Action by

 

  1. MINUTES: The minutes of the AGM and the normal monthly meeting of the

Parish Council, held on the 7th May, 2009, were proposed by Cllr. Adams and

seconded by Cllr. Stone, to be a true record of the proceedings and it was

AGREED that they be signed by the Chairman.

 

  1. CO-OPTION OF NEW COUNCILLOR: The Clerk advised that he had

received a letter from Mr Ken Savage offering himself as a Councillor.

The Chairman stated that he, together with the Clerk, had met Mr Savage

to discuss the role of councillor and what that involved and Mr Savage had

indicated that he was happy to assume this role and the responsibilities that

went with it. Members AGREED that Mr Savage should be co-opted on to the

PC. Accordingly the Clerk asked Mr Savage to completed the

Declaration of Acceptance of Office, which he duly did and which was

endorsed by the Clerk as Proper Officer. It would also be necessary for

Mr Savage to complete the form Register of Members Interests which

the Clerk had asked TMBC to provide and when this had been completed by

Mr Savage, he would forward it to TMBC to process.

The Chairman then invited Mr Savage to join the meeting.

 

  1. MATTERS ARISING FROM THE MINUTES: Members AGREED that

any matters arising from the minutes would be dealt with under the appropriate

heading, as the meeting progressed through the agenda.

 

  1. DECLARATIONS OF INTEREST: There were no declarations of interest.

 

  1. POLICE & COMMUNITY WARDEN’S REPORT: The Community

Warden reported, on behalf of the Police, that there had been 5 crimes

reported this month. These were 2 cases of theft from a motor vehicle, 1 case

of burglary other than dwelling, 1 general burglary and 1 assault.

The Community Warden went on to report on various activities that he had

been involved in during the past month and suggested that consideration might

be given to providing a litter bin on the Common. The PC AGREED that Clerk

TMBC be approached to see if they would provide such a bin.

 

  1. BOROUGH COUNCILLORS REPORT: Borough Cllr Dalton stated that

he had only 1 item to report and that related to the River Warden Scheme

which was a scheme that was developed by the Medway Valley Countryside

Partnership and Age Concern. The sessions would commence on 26th June

and would run every other Friday thereafter.

Action by

 

8. COUNTY COUNCILLORS REPORT: County Cllr. Rowe had provided a

written report which the Clerk had circulated. In it County Cllr. Rowe thanked

the PC for their co-operation over the past 10 years and stated that it had been a

privilege and pleasure to represent the Parish over this time.

There was not a lot to report but dates to note were 8th June – Joint Transport

Board, 10th June – Joint Local Board. He also made the point that although,

with effect from 4th June he would no longer be a county councillor, he would

continue with Kent Police Authority for another 2 months so would be available

on Police issues for a little while longer.

9. MEMBERS OF THE PUBLIC: There were no members of the public present.

 

  1. PLANNING: (a) Applications commented upon during the month:

                                                                           i.      The Mews Cottage, 622 Pilgrims Way-Lawful development

Certificate – Office use of ancillary building – No comments

(b)   Applications approved:

i. Land between A228 on west bank of Medway & Peters Pit/Works

on east bank-Construction of single carriageway road crossing

incorporating segregated pedestrian and cycleway (Issued by

Medway Council.)

ii.The Mews Cottage, 622 Pilgrims Way-Lawful development cert.-

Office use of ancillary building.

(c)    Applications refused:

i. 6 Cornwall Crescent – Erection of pair of semi detached

houses

(d) Other Planning Issues:

Access Road: The Clerk reported that Lloyd Hunt

Associates had advised him of the fact that they had

submitted the planning application for the access road

to TMBC.

11. STREET LIGHTING: Cllr. Adams reported that, at long last all street lights

in the Parish were now in working order and at present there were no

outstanding issues, apart from the light illuminating the car park.

12. HIGHWAYS & VERGES: The Clerk reported that he had been advised by

WKH that, following the Parish’s approach to enquire about the possibility of

taking over cutting the grassed areas, they had advised him that Jacobs had

stated that the contract for amenity cutting provided for 10 cuts per year and

they could not see a situation where the Parish’s contractor worked on the same

areas as that of WKH’ contractor. Members expressed surprise at the fact that

10 cuts per year were envisaged and if this were so, they would be satisfied with

such a standard but asked the Clerk to verify with WKH that the 10 cuts per year Clerk

was realistic.

The Clerk also advised that he had obtained plans of the grassed areas within the

Parish that would be cut.

 

13. FOOTPATHS/PROW: The Clerk reported that he had been advised by David

Munn of KCC Footpaths, that new contracts for the maintenance of footpaths

had been let and these included a penalty clause if work was removed from the

contract. Consequently KCC could not agree to the Parish taking over the

maintenance of footpaths within Wouldham. However, as a result of the new Action by

contracts let savings had been achieved and if the PC felt additional cuts were

desirable, these might be able to be undertaken by KCC’s contractor.

 

14. ALLOTMENTS: There was nothing to report on allotments this month but

Member’s AGREED that a report should be obtained from the Allotment Assn Clerk

for next month’s meeting.

 

15. WOULDHAM COMMON: The Chairman reported that the picnic bench and

bench seat had now been installed on the Common. In the light of the fact that

some people visiting the Common were creating fires at varying locations,

Members discussed the possibility of creating a fire pit, which should ensure

that all fires lit, were located in the one place.

It was also suggested that a notice board should be provided stating that this was

Wouldham Common and was a public area under the control of Wouldham

Parish Council. Members AGREED this proposal and instructed the Clerk to Clerk

approach TMBC in connection with the provision of the sign.

 

16. VILLAGE HALL: There was nothing to report under this item this month.

17. RECREATION GROUND: The Clerk informed Members that the outline

planning consent obtained from TMBC for the provision of a building on the

Recreation Ground car park, was due to expire at the end of July, being the

expiration of 3 years. Members AGREED that this permission should be

renewed and authorised the Clerk to contact Development Control at TMBC and Clerk

establish the procedure for arranging the renewal.

The section of the railings along Knowle Road that had been removed, was also

referred to. The piece of rail was kept within the grounds of the Village Hall for

safekeeping and it was AGREED that Headland Garden Services should be asked

if they would arrange for this to be refitted.

 

18. FINANCE: (i) General: The Clerk pointed out that the PC’s membership of the

Kent County Playing Fields Assn. was due for renewal. The renewal fee was

£10.00 and Members AGREED that this was worthwhile and should be renewed.

(ii) Bank Position: Income for Month – Nil

 

Current Account - £8,976.62

Savings Account - £18,910.39

Building Society - £10,159.28

(iii) Accounts for Payment:

Cheque No

Payee

Detail

Amount

2435

TMBC

Fee for applying for planning consent to access road

167.50

Direct

EDF Energy

Street Lighting - Electricity supply May, 2009

23.95

2436

Glasdon

Phoenix seat & tamper resistant cover caps

417.39

2437

BT

PC Quarterly a/c

97.79

2438

Staples

Cannon photocopier toner

117.65

2439

MCL Mechanical Handling Ltd.

Supplying bases for picnic table & seat and fixing same

552.00

2440

Arkadia

Fee for preparing PC Accounts & Return to Audit Com

172.50

2441

M J Ross

Sal: 768.75; Rent: 150.00; Exp: 40.64; Imp: 13.60

972.99

2442

J Harmer

Litter duties-Mayl, 2009

183.36

2443

Kent County Play Fields Assn.

Renewal of Annual Membership

10.00

2444

Burham/Wouldham Church Fund

PC contribution to Parish Magazine

150.00

2445

TMBC

Fee for plng. application for renewal of bldg. on Rec.

167.50

 

 

 

 

 

 

 

 

 

 

 

 

All the above accounts were passed for payment.

Action by

 

(iv) Annual Return to Audit Commission: The Clerk presented

the Return for the Audit Commission, which had been prepared by the PC’s

Accountants. Members were asked to approve this so that the Clerk could

submit this to the Commission by the 30th June, 2009. Cllr. Fulwell asked for

more time to study the figures but the majority of Members AGREED

the Return and authorised the Clerk to submit the Return as required. Clerk

The Clerk also advised Members that, at long last he had received the

approval of the Audit Commission to the Return for 2008, which had been

submitted at the beginning of July last year but which had taken some

considerable time to get approved. Members duly noted the approval.

(v) Grants: There was nothing to report this month.

19. SPECIAL ITEMS: Items for Church News: It was AGREED that the crime

figures, the fact that the picnic furniture was now installed on the Common and

that the PC were contemplating installing a fire pit should be included, together Clerk

with anything else the Clerk may deem appropriate.

20. CORRESPONDENCE: The list of correspondence received during the

month had been circulated to Members.

 

21. DATE OF NEXT MEETING: The next meeting will be on 7th July, 2009.

 

22. COUNCILLORS/CHAIRMAN/CLERK: Cllr. Parnell enquired about the

repairs that were necessary to the car park. It was agreed that the matter

should be on the agenda for the next meeting.

She also raised the question of when the seat on the Green opposite the shop

would be provided and was advised that the repairs were in hand and it was

hoped to put the seat in position as soon as these repairs had been effected.

Cllr. Parnell also suggested that, in view of the Clerk’s impending

departure, a farewell party should be arranged and members AGREED that this

should take place at a date to be arranged and the Chairman undertook to make Chairman

the necessary arrangements.

The Clerk referred to the email previously circulated, regarding the Sustainable

Community Strategy and the fact that the PC were required to comment by the

9th July. There were no comments to be made.

The Clerk also stated that he had received an approach from the Kent Air

Ambulance enquiring whether the PC might consider having a textile bank

which would help raise funds for the Air Ambulance. It was pointed out that

there was already a textile bank within the re-cycling centre but suggested that

the Clerk establish with the Air Ambulance, whether they might be able to Clerk

arrange to substitute the Air Ambulance one for the existing unit.

 

There being no further business to discuss, the meeting closed at 8.45pm

 

 

Signed as a correct record of the proceedings.

 

 

 

 

Date: 7th July, 2009. Chairman……………………….

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