WOULDHAM PARISH COUNCIL

WOULDHAM PARISH COUNCIL

 

Monthly meeting of Wouldham Parish Council on 5th May, 2009.  

The meeting took place immediately following the Annual General Meeting.

 

Present:                        Mr K Malkinson (Chairman) Mr. D Adams, Mrs L Davis, Mr T Fulwell,

Mrs. J Head and Mr. R Stone

 

In Attendance:              Mr R  Dalton (Borough Councillor)

                                    Mr D Davis (Borough Councillor)

Mr. D Piepnick (Community Warden)

Mr. M J Ross (Clerk)

 

There were 3 member of the public present.                                                                                     Action by

 

  1. MINUTES: The minutes of the meeting  of the Parish Council, held on the

7th April, 2009 were proposed by Cllr. Adams and seconded by Cllr. Stone,

to be a true record of the proceedings and it was AGREED that they be signed

by the Chairman.

 

  1. MATTERS ARISING FROM THE MINUTES: Members AGREED that

any matters arising from the minutes would be dealt with under the appropriate

heading, as the meeting progressed through the agenda.

 

  1. DECLARATIONS OF INTEREST: Cllr. Head declared a prejudicial interest

in any issue that arose relating to grounds maintenance work within the Parish.  

She also declared a personal interest in items relating to the Tramway and the

allotments.

 

  1. POLICE & COMMUNITY WARDEN’S REPORT: The Community

Warden reported on a variety of matters including the fact that he had been

working with Kent Clean and was dealing with fly tipping issues which

included a new poster campaign.   He was aware of the problems at Ravens

Knowle but understood that PCSO Honeysett had the matter in hand.   He

had also made a visit to the school for forensic day and was seeking any

information in regard to horse boxes that had been stolen recently from the

Village.   He also understood that fires were being lit on Wouldham Common.

 

  1. BOROUGH COUNCILLORS REPORT: The report of the Borough

Councillors had been circulated and dealt with the KCC Cycle Strategy.   In

addition they referred to the substantial fly tipping in the area and the fact

that the Police Trials Unit were aware of ‘kids’ with mini bikes in the

Common Road area.

     

      6.   COUNTY COUNCILLORS REPORT: County Cllr. Rowe had provided a

written report which the Clerk had circulated.   The report referred to the

response he received in regard to the Sustainable Communities bill, the fact

that TMBC had published their Community Governance Review dealing with

amongst other issues, the proposal to reduce the number of  councillors for

Wouldham from 9 to 8.   The next Parish Partnership was due to be held on the

21st May and since he was retiring from his role of County Councillor with

effect from the elections in June, he wished members of the Parish Council all

the best for the future.   Members AGREED that the Clerk should write to

County Councillor Rowe thanking him for all his help over the years.                                                                                                                    

      Action by

  1. MEMBERS OF THE PUBLIC: A member of the public returned photographs

that were in the ownership of the Parish Council and raised the question as to

where they were going to be held.    Members discussed the issue at some length

culminating in it being AGREED that Cllr. Head should look after them and

make arrangements to copy them to disc.   It was also AGREED that some of                    Cllr. Head

these photos could be put on the Parish website from time to time.

Another member of the public raised the question of the route of MR1 which, he

felt, didn’t follow the route that it should do.   An explanation for this was

discussed.   The footpath by the river, adjacent to nos. 25/26 Trafalgar Close was

inclined to subsidence.

 

  1. PLANNING:  (a) Applications commented upon during the month:

i.                     6 Cornwall Crescent-Erection of a pair of semi detached houses:

The PC object to this application most strongly.   It is totally out of

keeping in a rural setting with very small houses on very small plots.  

Parking in the area is also a major issue and may well impair the

sight lines of the Cornwall Crescent/Knowle Road junction.

(b)   Applications approved:

i.                     Merchant House, Starkey Castle-single storey side extension, etc.

ii.                   Starkey Castle-Metal gate to opening in Yew hedge

(c)    Applications refused:

There were no applications refused this month.

(d)  Other Planning Issues:

Access Road: The Clerk reported that Lloyd Hunt

Associates had submitted details of the planning

application he was proposing to submit to TMBC for

approval.   Before this he required the PC’s agreement

to the plans and application form.   Members studied the

plans and form and AGREED to the plans and form, as

submitted and authorised the Clerk to advise Lloyd                        Clerk

Hunt to proceed with the application.

                                              

9.   STREET LIGHTING: Cllr. Adams reported that there had still been no action

on repairing the street lights that were out.

 

10. HIGHWAYS & VERGES: Cllr. Head referred to the parking problems on

grassed areas within the Village, particularly the area in the Wouldham Court    

Farm/School Lane/Rectory Close locality and the fact that following a site

meeting with representatives of TMBC & KHS, it was agreed that the situation

would be monitored  by TMBC.   Members discussed the situation with

particular regard to the green opposite the shop and Members AGREED that in

pursuing taking over the maintenance of this area the PC might consider

assuming responsibility for all the grass areas within the Village, that are

currently maintained by KHS.

Cllr. Head also referred to the fact that KHS were launching the Parish Portal on

5th May which would enable councillors and public to report problems and

monitor the progress in the matter.

Cllr. Stone reported that he, together with the Chairman, had met John Dicker of

TMBC on the Riverfront POS in regard to the trees that had been removed.

John Dicker had advised that the Borough had no funds to undertake tree

planting in the current year but suggested that the PC survey the residents of the

area asking what benefits they would like to see in their locality.  

 

                                                                                                                                         Action by

 

It was AGREED to follow this suggestion and a leaflet drop asking local                            Chairman

residents for their views, would be undertaken.

Cllr. Adams enquired as to the boundary of the Parish between TMBC and

Medway Councils and was advised as to where this was.

 

11. FOOTPATHS/PROW: The Clerk advised that he was still awaiting a response

from David Munn of Kent PROW regarding the possibility of the PC taking on                   Clerk

responsibility for the maintenance of footpaths in the Parish.

Cllr. Stone stated that there was a lot of litter, etc. amongst the reeds on the

riverbank along MR1.   It was suggested that the Valley of Visions be asked if

they could assist in undertaking some clearance work along this stretch.                               Clerk

Cllr. Fulwell stated that the entrance to the allotments required trimming back

and was advised that this work had already been carried out.

 

12. ALLOTMENTS: The Clerk reported that the Allotment Assn. had collected the

rents from allotment holders for the forthcoming year and, as shown under

Finance, had banked £360 being the sum collected.

 

13. WOULDHAM COMMON: The Chairman reported that he, together with Cllr.

      Head had met with representatives of EDF Energy regarding the easement they

required, across the Common.   As a result it had been agreed that the easement

would follow the original route shown on the plan submitted and they would

make a single payment to the PC of £1,000.    Members AGREED with these

terms and authorised the Clerk to confirm to EDF Energy’s agents, that the terms                Clerk

were acceptable to the PC.

            It was also reported that a bench seat had been ordered for the Common which

would complement the picnic table already ordered and this would be installed

by MCL Mechanical Handling Ltd. who were to take delivery of both items.

 

     14. VILLAGE HALL: The Clerk reported that he had received responses from

both Lafarge and Trenport regarding the release from restrictive covenants on

both the Village Hall and the Recreation Ground.   David Simms of Lefarge had

advised that before final confirmation that the covenant on the Village Hall

would be lifted, he wished to consult Mark Heeley, the company’s Estate

Manager but did not forsee any problems.   Trenport, via Shirley Boards their

Community Liaison Manager, had stated that the appropriate Director would be

responding to the PC direct.   In both cases no further communication had been                  Clerk

received to date.

           

    15.  RECREATION GROUND: There was nothing to report on this item.

 

    16.  FINANCE: General: Nothing to report this month.

                                                                                                                                         

                         Bank Position:   Income for Month – £13,857.00                                                                                                           

     Current Account - £14,758.74

                                                     Savings Account - £18,910.39

                                                     Building Society - £10,159.28

 

 

 

                                                                                                                             

Accounts for Payment:

                                               

  Cheque No

 

Payee

 

Detail

 

Amount

Direct

EDF Energy

Street Lighting-Electricity supply-May, 2009.

23.95

 

2429

Glasdon

Picnic Table & Concrete fixing kit

525.79

 

2430

Burham & Wouldham Church Fund

Cemeteries Payment for 2008 & 2009

1766.00

 

   2431

M J Ross

Reimbursement for Clerk advert in KM

418.60

 

2432

M J Ross

Sal: 768.75; Rent: 150.00; Exp: 43.52; Imp: 14.59

976.86

 

2433

J Harmer

Litter duties-April, 2009

183.36

 

2434

Southern Water

Allotment water charges

121.06

 

                                                                                                                                                                                                                                                           

 

 

 

 

 

 

 

All the above accounts were passed for payment.

      Grants:  There was nothing to report this month.

 

17. SPECIAL ITEMS: Items for Church News: It was AGREED that the crime

figures, together with the fact that TMBC were proposing to reduce the number

of councillors on the parish council from 9 to 8 be referred to.   The fact that Cllrs.

Malkinson and Stone had been re-elected to the positions of Chairman and Vice

Chairman respectively would also be included and the fact that the Parish

Council were aware of the rat problem that exists in Cornwall Crescent area.                       Clerk                         

                                                                             

18. CORRESPONDENCE: The list of correspondence received during the

month had been circulated to Members.

 

19. DATE OF NEXT MEETING: The next meeting will be on 2nd June, 2009.

 

20. COUNCILLORS/CHAIRMAN/CLERK: Cllr. Adams enquired about the

grants to the school and guides and was advised that the PC required a letter

from each source, asking if a grant could be given by the PC.

Cllr. Head suggested that the PC might consider resurrecting the Old Folks

Xmas Party.   Members agreed that it would be helpful if Cllrs. Head and

Davis discussed the suggestion in greater detail and reported back in due

course.

      The Chairman and Cllr. Davis referred to the rat problem, which now

appeared to have moved to Cornwall Crescent.   Members AGREED that a

leaflet drop in the area advising that the PC were aware of the problems and that

they were referring the issue to Trenport with the thanks of the PC for resolving

the rat problem within Knowle Pit.   However, unfortunately, the resultant effects

on other properties in the area meant that the problem had moved and it was to be               Clerk

suggested to Trenport that they might consider acting to clear up the problem in

Cornwall Crescent, as a gesture of goodwill.

      Cllr. Fulwell asked why the PC’s insurance policy had not been made

available to him as he had requested.   After protracted discussion and arguments

as to the release of this document and the reasons why Cllr. Fulwell wanted sight

of it, which were unclear, Members AGREED that the Clerk should make the                      Clerk

document available for him to peruse at the next meeting of the PC.

The Clerk referred to a letter received from the School enquiring if Cllr Adams

would continue to be the PC representative on the Board of Governors.

Members AGREED that Cllr. Adams should continue to be the PC

representative on the Board of Governors.

                                                                                                                                          

                                                                                                                                           Action by

The Clerk also stated that he had been advised by KALC that a new edition of

Local Council Administration was due to be published shortly and if the PC

wished to purchase a copy, by going through them, they could acquire it at a

saving of  £9.45.   Members AGREED the Clerk should order a copy through                     Clerk

KALC for supply, when published.

A letter had been received from KCC asking for details of the Clerk in

connection with their proposed contact through electronic communication.

Members agreed that the response be deferred pending the appointment of                            Clerk

the new Clerk.

The Clerk also stated that he had received a consultation document from the

Highways Agency regarding a controlled motorway scheme between

junctions 4 and 7 of the M20.   The scheme would be similar to that on

the M25 regarding variable speed limits.   Members had no comments to

make on the proposal.

The Chairman referred to the fact that applications were being received for

the post of Clerk to the PC.   When the closing date had passed, he would

copy all applications and circulate these to Members for them to choose

their preferred 6 as a first short list.

 

There being no further business to discuss, the meeting closed at 9.45pm

 

Signed as a correct record of the proceedings.

 

 

 

 

Date: 2nd June, 2009.                                              Chairman……………………….

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