WOULDHAM PARISH COUNCIL
MINUTES of the MONTHLY MEETING of the PARISH COUNCIL held on TUESDAY,
4th SEPTEMBER, 2007, in the VILLAGE HALL, WOULDHAM.
PRESENT: Mr. K Malkinson (Chairman), Mr. D Adams, Mr T Fulwell,
Mrs J Head, and Mr R Stone.
IN ATTENDANCE: Mr D Davis (Borough Councillor)
Mr R Dalton (Borough Councillor)
Mr. M J Ross (Clerk)
1. APOLOGIES FOR ABSENCE: Apologies for absence were received from
Cllrs. Giles and Parnell,
2. MINUTES: The minutes of the monthly meeting of the Parish Council, held on the 3rd
July, 2007, were proposed by Cllr. Stone and seconded by Cllr. Head, to be a true record of
the proceedings of the Parish Council, and it was AGREED that they be signed by the
3. MATTERS ARISING FROM MINUTES: Members AGREED that matters arising
from the minutes would be dealt with under the appropriate heading as the meeting
progressed through the agenda.
4. CODE OF CONDUCT: The Clerk advised Members that a new Code of Conduct had
been determined for all Town and Parish Councils. It was necessary for the PC to adopt
the code before the 2nd October, 2007. A copy of the model Code was passed to each
member and the Clerk pointed out the paragraphs that did not apply. Members AGREED
that the model Code of Conduct, as presented by the Clerk, should be adopted forthwith
and due notice of this fact should, as required, be published in the local newspaper. The
Clerk agreed to circulate a document showing the changes from the previous Code of
5. POLICE REPORT: PC Honeysett was introduced as the new PCSO who would be
covering the Village besides other areas. She reported that during the past month there
had been a total of 12 crimes reported.These varied from criminal damage to theft of a
motor vehicle and the theft of a bicycle. David Kemp, the Community Warden was
currently ill and John introduced himself as cover for the period of David Kemp’s illness.
John was the Senior Warden Supervisor for the T & M area and planned to attend during
the day and some evening visiting as well which was welcomed by members.
6. BOROUGH COUNCILLORS REPORT: Borough Cllr. Dalton referred to the
issues raised in regard to land adjacent to 11 School Lane and confirmed that he
was aware of the PC’s concerns and was in contact with officers of Development
Control at TMBC. Borough Cllr. Davis stated that Oldfield Drive was still not
adopted. Plastic recycling at Burham was progressing but made the point that if
Wouldham take up plastic recycling, the public should be advised to tread on
plastic bottles etc. so as to condense them before placing them in the
recycling facility. The green lidded bin seminar for the Village, held on the
previous day, was extremely poorly attended with only 2 or 3 members of the
7. COUNTY COUNCILLORS REPORT: The Clerk reported that County
Councillor Rowe had failed to send any report this month and there had been
problems with the email system with the email sent, failing to be delivered.
8. MEMBERS OF THE PUBLIC: The cleaning of storm gullies in the village
was raised by a member of the public. Cllr. Head responded by advising that this
work was scheduled for November 2007. However she had included the cleaning
on the Spreadsheet and understood that KHS were planning to carry out the work
in September. Did the Tour de France, which came through the village along
Pilgrims Way, involved anycost to the PC ? was another question asked and the
answer to this was No, no cost whatsoever.
9. PLANNING: (a) Planning applications considered and commented upon, by
(i) Land east of 11 School Lane-Soil investigation: The PC object to
this application on the basis that insufficient attention has been
given to locating the source and extent of the contamination and
that, with the failure to do noise tests at a more realistic location,
the original approval should be revoked until such time as a much
more thorough examination of the aforementioned areas has been
(ii) Peters Village-Construction of a single carriageway crossing –
Surface water drainage: No comments
(iii) Land east of 11 School Lane-Details of surface and foul water
discharge: No Comments
(iv) Land east of 11 School Lane-Details of slab levels: No comments
(v) 78 & 80 High Street-Conversion to dwelling with separate 1 bed
flat: No comments
(b) Planning Consents issued:
(i) Land south of Upper Nashenden Farm-12mtre single transformer
(ii) Land east of 11 School Lane-Erection of 4x2 bed houses: Details
of materials and acoustic protection.
(iii) Land east of 11 School Lane-Erection of 4x2 bed houses: Details
(iv) Scarborough Farm Barn-Alteration to form a dwelling: Details of
(v) 14 Nelson Road-Rear g/f extension and attached side garage
(vi) Land east of 11 School Lane-Erection of 4x2 bed houses-Details
of slab levels
(vii) Land east of 11 School Lane-Erection of 4x2 bed houses-Details
of surface & foul water discharge.
(c) Planning Applications refused:
There were no applications refused this month.
(d) Other Planning Issues:
Access road to rear of High Street: The Clerk reported that he
had made enquiries of Loic Flory at KCC regarding the possibility
of obtaining a grant toward the fees for the access road and had been
advised that this might be regarded as beneficial to the owners of the
High Street properties backing on to the access road rather than a
community benefit. However, Members felt that this would be
community benefit and would alleviate the parking problems in the
village and agreed to proceed on this basis.
Peters Pit Development: The Chairman advised members that
The Planning Committee had met and considered the application for
the Greenway. There were a number of issues that were not clear with
one set of plans with the application showing shrubbery in the line
of the road and another set showing the shrubbery cleared.
Another factor that seemed to have changed from the original plan
was the traffic lights which were originally proposed mid way along
the greenway whereas now there appeared to be 2 sets, one at
either end of the greenway.
The absence of a bridleway was also noted and it appeared that
riders would either have to travel on the road or on the
cycleway/footway which was not considered satisfactory.In view of
these fact, Members AGREED that the referral back to the Borough,
with a request for clarification, was the correct course of action.The Clerk
Chairman also made reference to the 106 Agreement for the site which,
he stated, appeared to provide various forms of funding and felt that the
3 Villages should capitalize on this and put forward one or two projects
each, for funding by Trenport and see how this is received. Chairman
10. YOUTH PROVISION: In the light of the possible Community Centre project,
see under Village Hall item on the agenda, this matter has been suspended. That is
not to say that the Management team of parents cannot continue establishing the
basis of the youth club.
11. STREET LIGHTING: The Clerk reported a letter received from DW Lighting, advising
that a Waste electrical & Electronic Equipment Directive (WEEE) required manufacturers,
sellers and resellers to ensure the correct treatment of all equipment. Consequently, it was
envisaged that a charge of some 15-20p per lamp would be charged for replacements.
There appeared to be no street lights out at this point in time.
12. HIGHWAYS & VERGES: General: Further to the minute of the July meeting,
regarding Mr Jarvis’s request to place a memorial seat on the Riverfront in memory
of his father, the Clerk reported that Mr Jarvis had been advised by TMBC that the Borough
had no objection to the proposal and that he may go ahead and arrange the installation of
Cllr. Head advised members of the issues she was raising with KHS on the Spreadsheet
this month. The were no other issues to be raised and accordingly Cllr. Head undertook
to forward it to the Clerk for onward transmission to KHS.
13. FOOTPATHS/PROW: General: Cllr. Head reported that she had agreed with Dennis
Munn who would be installing the kissing gate on MR 6, subject to agreement on the
exact position of it
The Clerk reported that the acquisition of the strip of land alongside the school, from
Trenport, was now completed and the PC were now the owners of the land. The fees
payable to Kingsley Smith for acting in this matter, were among the accounts for payment
this month and amounted to £1,615.09.
The Chairman referred to the footpath that was being created, through usage, from Oldfield
Drive through to the Tramway and High Street. Members AGREED that the Clerk make an
approach to Trenport to see whether they would be prepared to allow this as a permissive
14. ALLOTMENTS: The Chairman reported that Andy Fizzani, on behalf of the Allotment
Association, had reported that apart from a break in at the allotments on the 27th July all was
going well. Nothing was taken from the break in and the damaged fencing had been
The Chairman suggested that he was considering asking the Allotment Association if they
would be interested in resurrecting the Flower & Veg Show. In years gone by, an annul
Flower and Veg Show had proved quite successful and it would open to residents of all 3
Villages. Members AGREED that this suggestion was worth exploring further and the Chairman
Chairman be authorized to consult with the Allotment Association about such a Show.
15. RECREATION GROUND: The Chairman referred to the suggested layout of 2
football pitches on the Recreation Ground, produced by John Verrall of Burham FC.
It was felt that this layout restricted the space for the public’s use of the land and consequently
did not feel that it could be agreed to. Members AGREED that the layout was unacceptable
and that Mr Verrall be advised accordingly.
The Chairmn also referred to the fact that he was hoping to arrange a meeting with officers of
TMBC, in regard to the Recycling area within the car park of the Recreation Ground. It was
considered that this area needed re-vamping and he was hoping to agree an improved area, Chairman
within the car park area, that would be more ‘user friendly’.
The Clerk reported that he had received the Engineer’s Report from Zurich Insurance, for the
play equipment on the Recreation Ground. There were no major problems to be attended to
but a number of fairly minor repairs were suggested as being necessary. It was suggested that
Dennis Worcester of ‘Just the Job’ be asked to quote for these repairs and the cost might, at Clerk
least in part, be met from the fund held by TMBC as part of the 106 Agreement, for
maintenance and repairs.
16. VILLAGE HALL: It was reported that the Clerk had written to Lefarge Cement
(previously Blue Circle) seeking their reaction to the PC asking for a release from the
restrictive covenant within the conveyance of the Village Hall to the PC, whereby the
building and land is limited to use for a Village Hall only. If the PC can obtain a release
from this restrictive covenant, they could then seek a valuation of the premises with a view
to selling them and building a new community centre on the Recreation Ground.
17. FINANCE: (i) General: The Clerk reported that there had been three cheques written
during the month requiring approval, apart from those to be authorized today, as listed
below. The cheques previously written were to Mr K Savage for materials in connection
with the village sign (£138.60), Burham PC – 4th Week Playscheme contribution (£211.05)
and Ms J Harmer – Salary for litter duties for July, 2007 (£214.00).
The income for the month amounted to £95.00, being the fee for the use of the Village Hall
for the election in May. This sum has to be transferred to the Village Hall account.
(ii) Bank Position:
Income this month: £95.00
Current Account: £7283.10 (less cheques for payment today)
Savings Account: £374.83
Building Society Account: £9,724.08
(iii) Accounts for Payment:
Expenses associated with construction of Village Sign
PC contribution to 4th week of Playscheme
Litter duties-July, 2007
Street Lighting–Electricity supply July & August, 2007
Kingsley Smith LLP
Fees in connection with purchase of strip of land
PC’s Quarterly Telephone Account
Renewal of Employers Liability Insurance, etc.
M J Ross (July & Aug.’07)
Sal: 1500.00; Rent: 300.00; Exp:67.52; Imp:27.14
Litter Duties-August, 2007
Total to be authorised today:
All the above accounts were approved for payment.
(iii) Grants: The Clerk reported that he had consulted with Loic Flory of
KCC, regarding the PC’s application for a Local Schemes Grant. He stated that Mr Flory had
Indicated that any grant application must be complete with all necessary approvals obtained to
show the PC’s commitment to the scheme and for the PC to be in a position to commence the
project before the end of March, 2008. It was also understood that the County Council had
much more limited funds this year with grants of £2,000 – 3,000 being likely rather than the
larger amounts of the past. It was agreed that in this PC’s case, it was doubtful whether they
would be in such a position for the Youth project, especially in view of the most recent
possibility of selling the present Village Hall and erecting a new community center on the
In view of this Members AGREED that an application should be made for the fees that would
be required for designing and making the necessary planning application, for the access road
and authorized the Clerk to submit the appropriate application. This application would be for Clerk
a sum of £2,000.
It was also AGREED that a Local Members grant application should be submitted, for the
costs of landscaping the newly acquired strip of land adjacent to the school. This was likely Clerk
to be in the region of £1,200 - £1,500.
The Clerk also advised Members that Loic Flory had also enquired about the most recent
Members grant for bluebells and Wouldham Common renovation works, which was still
outstanding. Cllr. Head stated that the bluebells would be planted in the near future with Clerk
the other planned works being undertaken shortly also.
18. SPECIAL REPORTS: (a) Village Sign: As referred to last month, the Village sign was
now ready for erection. The area on the green where it was proposed to locate it had been
checked for services and was clear. Cllr. Stone, together with the Chairman and Cllr. Head
Cllr. Stone would determine the precise site of the sign within the green area and confirmed that
they would ensure that the sign was erected as soon as possible.
The grass cutting of the green was also referred to since with the erection of the sign and the
subsequent installation of a bench seat on the green, it was considered vital that the PC had
control over the area and ensured that it always looked neat and tidy, with appropriate planting
and it was AGREED that TMBC be approached again to determine whether or not they would Clerk
be prepared to allow the PC to maintain this area.
(b)Church News & Letter: Various items were identified for
inclusion in the Church Magazine and in the absence of Cllr. Giles, the Clerk undertook to Clerk
produce the item for the forthcoming month.
19. CORRESPONDENCE: The list of letters and other correspondence received during the
month was circulated to Members on the e-mail, so that any Member could request sight of any
particular item that they wished to read.
20. DATE OF NEXT MEETING: The next meeting will be on the 2nd October, 2007.
21. COUNCILLORS/CHAIRMAN/CLERK: Cllr. Adams questioned the actions of Cllr.
Fulwell in bringing a libel action against the Chairman and Clerk in regard to the PC produced
document ‘Response’. He considered it ill advised and as the issue was some 6 months old
wondered why he had chosen to take this course of action now particularly bearing in mind
the fact that the Standards Board for England had determined that there was no case to answer.
Cllr. Fulwell stated that this was an action brought by him against the Chairman and Clerk and
was not a matter for the PC.
Cllr. Head, on the same issue regarding the libel action brought against the Chairman and
Clerk, asked Cllr. Fulwell, if he lost the action would he resign as a parish councilor.
Cllr. Fulwell confirmed that he would if the case went against him.
There being no further business to discuss, the meeting closed at 9.35pm
Signed as a correct record of the proceedings
Date: 2nd October, 2007. Chairman:………………………
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